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Records and Information Management
Smart Sort
Sort, organise, and manage physical files at scale
Contact SalesSmart Records Cleanup Suite
Unmingle the commingled with Iron Mountain Smart Sort
Commingled files and disorganised records aren’t just a nuisance. They’re a liability that can inflate storage costs, increase discovery and litigation risks, and stymie the flow of critical information.
But what if you could efficiently unmingle your commingled files and know what to retain, defensibly destroy, digitise, or provide for a divestiture, legal matter, or other business need? And what if you could do it all without a complex, labor-intensive discovery project?
With Iron Mountain Smart Sort, you can. Smart Sort is a simple and budget-friendly solution to help you finally gain control of your records inventory.
Benefits of Iron Mountain Smart Sort
✓ Find records quickly and accurately
✓ Make defensible decisions about what records to keep, destroy, or digitise
✓ Reduce the cost and risk of records storage
✓ Support office reconfigurations and closures
✓ Accelerate digital transformation
✓ Navigate mergers, acquisitions, and divestitures quickly
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Frequently asked questions
Smart Sort is a simple and budget-friendly solution to help you finally gain control of your records inventory.
Is Smart Sort only for records stored at Iron Mountain?
What if I have records stored in multiple locations or with various vendors?
We will consolidate the inventory at an Iron Mountain facility and then conduct the Smart Sort project. At the completion of the project, we store only those records that are required to be retained. The Smart Sort process identifies files that have met retention requirements and can be defensibly destroyed. With a cleaned-up inventory, you can reduce your costs by paying to store only those files that need to be retained for compliance requirements.
What does it take to start the Smart Sort process?
Does Smart Sort support multiple records retention policies and record types?
What record types are recommended, and which are not, for a Smart Sort project?
Am I required to use Smart Sort on my entire inventory or can I proceed with a phased approach?
I need a defensible process for records destruction. How can Smart Sort help?
- The Smart Sort process leverages your retention schedule and rules to create a standardised methodology for file review and processing. This rules-based approach allows us to deliver a consistent and defensible output.
- At the end of the Smart Sort process, we will provide a report that gives you file-level visibility and the corresponding disposition for each file. This report enables you to defend the actions taken on each file.
- For more information, please read Smart Sort provides a path to defensible disposition.
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